Privacy Management Policy

Who is the data controller of the Billzone.eu Online Invoicing System? The data the controller of the Billzone.eu Online Invoicing System is the operating and developing company: Name: N-Ware IT and Consulting Limited Liability Company Headquarters: 1139 Budapest, 26 Gömb Street Business Register Number: Metropolitan Court as Court of Registration 01-09-921789 Tax number: 14825679-2-41

What kind of data does Billzone.eu handle? Billzone.eu manages the following information: - the fact of visiting the website - newsletter signup information - user registration information - company registration data - information needed to set up a "trusted computer" function - Data necessary for the "use of personal data for marketing purposes" - Partner Master Data - invoice data - data needed for customer service - information on potential customers collected at exhibitions - participation in Facebook contests

What cookies does Billzone.eu use on its website? Required Cookies:  These cookies are required for the operation of the site. They start automatically when you visit our website. These cookies do not identify you individually. Functional Cookies:  These cookies allow you to perform functions such as saving custom settings, social sharing, such as the "Trusted Computer" function, or the remember address / region / language function. These cookies help the user to have a more personal online user experience. The information collected by such cookies may include personally identifiable information that the user has shared, such as username or profile picture. In all cases, we inform stakeholders about what information we collect, what we do with it, and who we share it with. Failure to accept these cookies may affect the customer experience, such as the performance and functionality of the website, and may limit the access to the content of the website. Cookies used for performance measurement and analysis: They help us understand how our visitors interact with billzone.eu by providing information about the places they visit. This will help us improve the performance of our site and optimize our ads. For example, analytics cookies provide information on how much time visitors spend on the site, how they use its features, and any issues they encounter, such as error messages. Conversion cookies allow us to measure when someone clicked on an ad, then later visited the advertised website and performed a predefined action there. Conversion cookies are not used to target ads and are only stored for a limited time. These cookies collect information anonymously, do not identify individually, and do not even collect information that is indirectly related to the visitor's identity (e.g. IP address). Remarketing cookies for personalized ads: These cookies allow us, among other things, to make the ads we run more attractive to our users. They allow us to display ads on other websites to previous visitors to the website. For example, they can record what browser or device users are using, what websites they visit, and what sub-pages they view. These cookies do not serve as personal identification. You can change your cookie settings at any time in your browser settings

Where does the data that Billzone.eu manages come from? In each case, the person concerned (data owner) voluntarily submits the processed data to Billzone.eu with his consent. Exceptions to this system are the partner information of our clients and the invoice data. In this case, the data will be provided by our invoicing client to Billzone.eu.

How the data owner concerned is informed about who handles his/her data, what happens to the data, etc.? In any case, the data owner concerned is already informed in the system via the interface. In addition, the Billzone.eu Privacy Policy can be downloaded from the system interface.

How does Billzone.eu handle the data? In all cases, the processed data will be managed by Billzone.eu as a data controller, except for the partner master data and invoice data, which will be treated as a data processor.

How is the data provided to Billzone.eu? The provision of data managed by Billzone.eu is voluntary: in case of website visit; newsletter sign-up; approval of "Use of Personal Data for Marketing Purposes"; customer service; providing information by potential customers at exhibitions; participation in Facebook contest. Data provision is required for the fulfilment of the Billzone.eu contract: user registration; company registration; partner master data management; invoice data management.

What is the purpose of Billzone.eu data management? The purpose of data management is to provide the contracted service in the following cases: user registration; company registration; partner master data management; invoice data management; customer service. Data management is done for marketing purposes in the following cases: web analytics analysis of website visitors; newsletter sign-up; approval of "Use of Personal Data for Marketing Purposes"; data collection of potential customers at exhibitions; participation in Facebook contests.

How the data will be processed by Billzone.eu? The processing of data is performed during the provision of the invoicing service in the following cases: user registration; company registration; partner master data management; invoice data management; customer service. Data is processed during marketing requests in the following cases: web analytics analysis of website visitors; newsletter sign-up; approval of "Use of Personal Data for Marketing Purposes"; data collection of potential customers at exhibitions; participation in Facebook contests.

What is data management, data processing period? The duration of data management and processing only lasts until reaching the given purpose in the following cases: statistical analysis of visitors to the website; newsletter sign-ups; approval of "Use of Personal Data for Marketing Purposes"; data collection of potential customers at exhibitions; participation in Facebook contests; support administration. The duration of data management and processing is in compliance with the legal requirements for document retention in the following cases: user data, company data, account data, partner master data management.

Is data being transferred to a third party during Billzone.eu data management? Data is transmitted to a web analytics service in the following cases: visiting a website; approval of "Use personal data for marketing purposes". Data will be transferred to a Newsletter Service if subscribed to it. Invoice information is transmitted to the National Tax and Customs Authority (NAV) in the manner prescribed by the relevant legislation.

During Billzone.eu data management is data being transferred outside the European Union? Billzone.eu does not transfer data to third countries outside the EEA (European Economic Area: countries of the European Union plus Iceland, Norway and Liechtenstein), data managed by Billzone.eu remain in any case within the geographical territory of the European Union.

How to delete data? User data is retained for 8 years. The retention period is based on Act C. of 2000 (On Accounting). The law requires that the invoice be retained in readable form for 8 years. Billzone.eu invoices contain the unique identifier of the user who created them therefore it is retained for 8 years due to legal requirements. User data cannot be deleted at the request of the user due to legal requirements. The user can request the inactivation of their profile at the customer service of the service provider. If the user stays inactive for 8 years, the user's data gets deleted from the system automatically.

Who can access and manage data on Billzone.eu and with what permissions? The following data processors manage the data in the Service Provider's system with the required level of data management: Service Provider Programmer, Provider Tester, Provider Operator, Provider System Administrator, Support Administrator, Marketing and Sales Associate, Data Officer.

Does Billzone.eu meet current privacy and policy requirements? Billzone.eu hereby declares that the system complies with the current data protection legal requirements.